Key Outputs:
1.  Maintaining productive and effective working relationships with schools within the trust through regular communication and support
2.  To provide administration support to the finance team by monitoring central finance mailbox, answering telephones, overseeing basic administration tasks such as store and/or distribute documents as required
3.  To ensure all correspondence and communications are produced to the highest standard within appropriate deadlines
4.  To assist the Finance Managers to ensure queries from Administration Managers and Academies are dealt with promptly and professionally
5.   Under the direction and guidance of the finance team assists with the delivery of an effective financial accounting service, ensuring transactions are processed in an efficient and timely manner, i.e.
a. Maintain supplier and customer databases as directed
b. Processing purchase ledger orders generated from requisitions raised at school level (paper and web based), accurately and in accordance with agreed authorisation and timescales
c. Distributing purchase ledger orders to suppliers and budget holders as required
d. Processing purchase ledger invoices, checking to orders and goods received notes, and ensuring appropriate authorisation
e.  Processing purchase ledger payments in accordance with supplier payment terms
f.  Raising sales ledger invoices from appropriate documentation
g.  Distributing sales ledger invoices and statements to customers
h.  Processing income, banking and direct debits
i.  Create and maintain files and record keeping in association with the above
6.   Under the direction and guidance of the Financial Manager, assist with the maintenance of external and internal audit files
7.   Commit to and work towards delivering an outstanding education for children and young people in our schools, taking appropriate action to ensure that team members do likewise
Expertise in Role Required (At selection – Level 1)
Desirable:
- NVQ in accounting and finance, or equivalent
- Proven experience of working in a finance or accounting/education sector
Essential:
- Excellent numeracy skills
- Experience of using computerised accounting packages alongside word and spreadsheet packages
- Excellent communication skills both written and verbal
Expertise in Role – After initial development – Level 2:
- Has a basic understanding of the use and application of the trust’s accounting systems, processes and procedures
- Is able to work on own initiative ensuring goods/services are delivered to schools promptly, suppliers are paid on time, and transactions are processed accurately
- Has basic knowledge and understanding of the trust’s financial regulations, policies, procedures and controls, and can apply them in the work setting
- Has basic knowledge of the trust and school structures and organisation
- Has successfully developed contacts with people, both internal and external
Your training plan
You will complete a Level 2 Finance Accounts Assistant Apprenticeship standard, covering the required Knowledge Skills and Behaviours.
1 day to study at Kirklees College, this is part of your contract of employment.
Your day release will take place at Huddersfield Waterfront centre.
An End Point Assessment will take place after 12 months. The EPA will involve a professional discussion, observation, showcase of portfolio and professional interview/discussion.
Other requirements
Safeguarding Requirements:
This post requires the post holder to work in settings with children and young adults. Any employment offer is therefore subject to the results of an Enhanced Disclosure from the Disclosure and Barring Service (DBS). People who may have contact with younger children (i.e. primary school age) are also required to complete a declaration about family or other members of their household.
Applicants MUST complete the MAT’s standard application form to be considered, will be required to provide evidence of identity and qualifications and offers of employment will be subject to satisfactory references. For applicants who work or have recently worked in a school, one of the references must be from the headteacher.
Things to consider
It may be possible for a candidate to commence this position prior to the advertised start date, this is subject to agreement with the employer and Kirklees College.
The rate of pay may be negotiable, this is subject to experience.
Please contact Nichola Barnes on 07788390025, or email apprenitceships@kirkleescollege.ac.uk to disuss.
