Vacancy Description

General administration and reception duties as follows:

  • Supporting the logistics operations ensuring accuracy of information help on on file and updating
  • Supporting the production management team that looks after workshops and their team members
  • Compiling status reports and targets, monitoring and reporting on resource usage, attending, and recording of production meetings and reporting on action status.
  • Compiling presentations on production information.
  • Tracking and monitoring of financial status, purchase order and invoicing compilation and tracking.
  • Supporting the client services team made up of account managers, focal points and sales personnel.
  • Supporting the accuracy of information presented to clients, updating job status on our database, tracking and monitoring job status.
  • Compiling reports and presentations, supporting the contract review process and tendering processes.
  • Preparing and checking works quotation for sales and repair work scope, ensuring accuracy of information and approval by the relevant technical lead.
  • Working with the Quality, Health and Safety business unit the role includes compilation and tracking of QA cards, Job Packs, certification packs and ensuring full traceability of job parts, spares and repairs.
  • Supporting the QHSE Inspectors and the Auditing processes to ensure the QAHSE policies are effectively implemented throughout the company.
  • Recordkeeping and monitoring of risk assessment and method statements, work equipment inspections and safety procedure records.

As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

  • Attend and be punctual for all induction sessions
  • Attend and be punctual for all lessons with regards to your apprenticeship programme.
  • Complete all required assignments with regards to your apprenticeship by the required timeline.
  • Build up your portfolio of evidence on-going during your apprenticeship programme.
  • Access support from your tutor/assessor as and when required
  • Access support from your manager with regards to any evidence requirements or support as and when required
  • Attend all work-based training/support sessions

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives of the company.

Future prospects

  • Progression available to the level 3 Business Administration (18 month contract), subject to satisfactory employment and completion of level 2 Customer Service Practitioner Apprenticeship, and then to a permanent position

Please note the vacancy will be closed when the successful candidate has been identified.