Aindale BMS Ltd

Apprentice Finance and Administration Officer Level 3 – Aindale BMS Ltd

Come and join a professional, friendly team who care passionately about our customers. We are now looking for an eager candidate to join us as an apprentice.


Wage – The current apprenticeship rate is £5.28 per hour or more, the wage range may be £10.982.40 to £21.673.60 – The starting rate will be dependent upon your experience – the rate may increase during the apprenticeship, subject to satisfactory achievement of work and apprenticeship targets.
Duration – 18 Months
Start date – As soon as possible – we are happy to receive applications from experienced candidates.
Posted – 12/09/2023

Working Week:

40 hours – Monday-Friday 8.15 – 5.15 pm 1-hour unpaid lunch

Apprenticeship level




What will the apprentice be doing?

The Apprentice Finance and Administration Officer will provide the appropriate Finance, Order Administration, Facilities Management and Administrative Support to effectively support the organisation, ensuring all obligations are met, to liaise with external parties such as bank, Auditors, Surveyors, Facilities.


  • Keep financial records and perform financial procedures on a daily basis (e.g., receipts, payments, journals, supplier & customer invoices, requests, petty cash)
  • Daily reconciliation and cash flow forecasting for all companies
  • Daily production of contract renewal invoicing process
  • Ensure expenses are authorised and processed in accordance with agreed procedures
  • Maintain the accounting reporting process, ensuring the accuracy and completeness of all ledgers and all supporting documentation and compliance with finance process and regulations
  • Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded
  • Ensure agreed reporting dates are maintained according to our policies and procedures
  • To facilitate the opening of new ledger accounts to the agreed process and for sales, with the approved credit limit, direct debit mandate and payment terms
  • Carry out the agreed debtors chase process reporting back as required
  • Reconcile Company Bank Accounts daily
  • Resolve accounts queries with relevant parties in a timely manner
  • Process payment schedules
  • Reconcile Suppliers invoices and statements
  • Produce monthly stock figures, reports & reconcile
  • Update database contracts
  • Month end procedures to achieve company deadlines
  • Ensuring that the Policies of the company are observed and that good practice is encouraged, particularly in the areas of Health & Safety, Equal Opportunities and confidentiality


As part of your contract of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

  • Attend and be punctual for all induction, lessons and work-based training & support sessions
  • Complete all required assignments and build a portfolio of evidence on-going
  • Access support from your tutor, assessor and manager


Why work for us?

  • We aim to provide you with peace of mind in addition to an attractive salary and eligibility to participate in the discretionary annual bonus opportunities
  • You will also receive an excellent benefit package including:
  • Company funded industry qualifications
  • Workplace Pension*
  • Close to town centre / bus station / train station
  • Free car parking
  • Attendance Bonus Scheme*
  • Sick pay scheme
  • 22 days holiday + Bank Holidays, increasing with length of service to a max of 30 days

*after a qualifying period


We are an equal opportunities employer and committed to ensuring all applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

What training will the apprentice take and what qualification will the apprentice get at the end?


An Assistant Accountant provides support to internal and external customers and will work predominately either as an assistant accountant within practise or alternatively within the finance function of an organisation. Part of their role will involve assisting in the day to day financial activities such as data entry to month end management accounts and/or year-end financial statements. In addition, the Assistant Accountant may find themselves involved in regulatory financial requirements such as the completion of VAT returns or assisting in the preparation of tax computations.


You will cover the Knowledge, Skills and Behaviours – please copy link below for full details:


We will be delivering the industry recognised AAT (Association of AccountingTechnician) Diploma in Accounting Level 3 as part of this apprenticeship standard.


You will complete an End Point Assessmen to test your Knowledge, Skills and Behaviours and will involve:

A portfolio/professional observation

A professional discussion

An in tray test

You will be required to attend Kirklees College in Huddersfield one day per week as part of your apprenticeship.


If you have an interest in finance administration, providing excellent customer service and also IT, then this is the role for you.

What is the expected career progression after this apprenticeship?


There is a strong possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.

There may also be further apprenticeship or other training available following successful employment and achievement of the apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Essential Skills:

We are not only looking for someone with skill but are more interested in those with the right attitude, striving to grow within a business, driven and ambitious.

Our ideal candidate will have strong communication skills who wants to learn whilst seeing projects from start to finish but unashamed to ask when you need support, hold your hands up and take accountability when you make mistakes proactively help us find solutions efficiently.

We are looking for someone who wishes to develop with us, professionally and personally with training opportunities plentiful.

You should be IT literate and have a good understanding of Microsoft Packages, in particular, Excel, Word and Outlook

Have the ability to work to deadlines, with good time management.

Other personal qualities:
Flexible approach to work in order to meet company needs and key events.
An enthusiastic individual
Must be punctual as well as having a good attendance record
Ability to work on own initiative, when required
Ability to work effectively as both part of a team and as an individual,
Respond positively to the demands of a varied workload.
Friendly and approachable.
Commitment to undertake continued training and development.


Grade 4/C, or above or a Key or Functional Skill at Level 2 or above in Math and English is a requirement. An AAT qualification L2 or experience working in an accounts sector is essential; if you have AAT L3 Qualification already, we will consider you for the Apprenticeship at the higher level. An ICT qualification is desirable.

About the employer

Aindale BMS Ltd

31-33 Chapel Hill, Huddersfield, HD1 3ED
With over 30 years in the industry we are a leading provider of IT solutions. By taking the time to understand your business and its requirements, we become a genuine trusted advisor & business partner, assisting you in a We provide a solution-focussed approach to IT. From the addition of a state-of-the-art laptop to a comprehensive systems design, implementation with full support, training with backup (cloud or on premises) we can assess and fulfil every aspect of your IT need achieving your objectives through the provision of IT, managed and communications services.

Closing date: 30th September 2023 - apply by sending your CV to Nichola at or telephone 07788 390025 to discuss.