South Park - Compass Care Homes

Apprentice Business and Customer Service Administrator – South Park – Compass Care Homes

This is an exciting opportunity to work for Compass Care Homes undertaking varied duties. You will be working with a hardworking and friendly team.

Reference number: VAC1000101862

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Wage – £9,620 per annum
Duration – 15 months
Start date – As soon as possible
Posted – 05/10/2022

Working Week:

Monday to Friday, 35 hours including study time (Wednesday)

Apprenticeship level

2

Positions

1
  1. What will the apprentice be doing?

The role will include various administration duties with the aim to develop and have more responsibility during your apprenticeship. The role will include some of the following areas:

  • General administrative duties including typing correspondence by e-mail, letters, minute taking, including typing up notes.
  • To undertake filing, photocopying and distribution of relevant documents.
  • Answering the telephone in a professional manner and dealing with enquiries
  • Using cloud software (Monday.com) for administrative tasks and communication with management team
  • Responsible for co-ordinating the post & sending post out
  • Support to members of the Management Team
  • Weekly finance checks on service users’ petty cash
  • Using Microsoft Packages, in particular Word and Excel
  • Inputting data onto internal systems with a high level of accuracy,
  • Scanning and uploading petty cash receipts & business card receipts
  • To deal courteously and efficiently with all visitors.
  • Providing refreshments for visitors when required
  • Dealing with stationery/stock levels and reordering as and when appropriate
  • Assisting all members of the team as and when required
  • Dealing with requests for information

As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

  • Attend and be punctual for all induction sessions
  • Attend and be punctual for all lessons
  • Complete all required assignments with by the required timeline.
  • Build up your portfolio of evidence on-going during your apprenticeship programme.
  • Access support from your tutor/assessor as and when required
  • Access support from your manager with regards to any evidence requirements or support as and when required
  • Attend all work-based training/support sessions

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives.

What training will the apprentice take and what qualification will the apprentice get at the end?

Overview of Customer Service Apprenticeship Standard

The role of a customer service practitioner is to deliver high quality products and services to the customers of their organisation. Your core responsibility will be to provide a high-quality service to customers.

The standard covers the following:

Knowledge

  • Knowing your customers
  • Understanding the organisation
  • Meeting regulations and legislation
  • Systems and resources
  • Your role and responsibility
  • Customer experience
  • Product and service knowledge

Skills

  • Interpersonal skills
  • Communication
  • Influencing skills
  • Personal organisation
  • Dealing with customer conflict and challenge

Behaviours / Attitude

  • Developing self
  • Being open to feedback
  • Team working
  • Equality – treating all customers as individuals
  • Presentation – dress code, professional language
  • “Right first time”

You will complete an End Point Assessment this will involve the following:

  • Showcase/Portfolio
  • Interview
  • Practical Observation
  • Professional Discussion

Functional Skills:  Level 1 and then L2 in Maths and English (Exemptions may apply if Grade A – C GCSE, Functional/Key Skills Level 1 or 2 has been achieved.

You are given one day per week as time off to study; you will attend classes via Teams and complete work for your apprenticeship. The study day is a Wednesday.

What is the expected career progression after this apprenticeship?

There is a strong possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.

There may also be further apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.

Things to consider

There are good transport links by bus – 10/15 minutes by bus from Huddersfield Bus Station. Please check cost and time it will take to travel.

£5.00 to £6.50 per hour, subject to experience. Weekly wage £175 to £227.50. The salary may increase after a probationary period, if the budget allows, following successful employment and production of the required work towards the apprenticeship

 

Requirements and prospects

Desired skills and personal qualities

Skills:
Somebody who is a good verbal communicator who has a polite, clear and professional telephone manner.
Must have a good level of literacy skills.
IT literate and have a good understanding of Microsoft Packages and use of apps.
Required to work to deadlines, with good time management.
Good numeracy skills.
Ability to be organised and to meet targets set to complete the required work-based evidence, assignments and logging of all work completed towards completion of your apprenticeship programme – your employer will also support you with these requirements.
Confident in using email and the internet.
The successful candidate will be organised.
Willing to work effectively in the team.
Qualities:
An enthusiastic individual
Flexible approach to work, willing to go the extra mile to get the job done
Must be punctual as well as having a good attendance record
Ability to work on own initiative, when required
Ability to work effectively as both part of a team and as an individual,
Respond positively to the demands of a varied workload.
Friendly and approachable.
Commitment to undertake continued training and development.

Qualifications

Grade C/4 or above or Functional/Key Skills Level 2 in Maths and English is required. An IT qualification would be an advantage.

About the employer

South Park - Compass Care Homes

10 and 11 Park Drive South, Huddersfield. HD1 4HT
Compass Care Homes. We are a CQC registered provider for a range of services including Home Care Support for Adults with Learning Disabilities.

Closing date: 31 December 2022