The role will include various administration duties with the aim to develop and have more responsibility during your apprenticeship.
The role will include some of the following areas:
General administrative duties including typing, correspondence by e-mail
Liaise with field staff.
To undertake filing, record keeping, photocopying and distribution of relevant documents.
Post and Mailing duties.
Scanning of documentation onto the Doc View platform
Maintain health & safety standards.
Work co-operatively with other teams and partners to deliver services effectively.
Help out in times of need to ensure quality of service is met.
To deal courteously and efficiently with all visitors.
Support to members of the Management Team
Using Microsoft Packages, in particular Word, Excel, and PowerPoint
To deal courteously and efficiently with all visitors.
Answering the telephone in a professional manner and dealing with enquiries
Responsible for co-ordinating the post
Providing refreshments for visitors when required
Inputting data onto internal systems with a high level of accuracy
Dealing with stationary/stock levels and reordering as and when appropriate
Assisting all members of the team as and when required
Dealing with requests for information
Ensuring that the Policies of the company are observed, and that good practice is encouraged, particularly in the areas of Health & Safety, Equal Opportunities, and confidentiality.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives.
As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:
Attend and be punctual for all induction sessions, lessons and work-based training/support sessions.
Complete all required assignments with regards to your apprenticeship by the required timeline.
Build up your portfolio of evidence on-going during your apprenticeship programme.
Access support from your tutor assessor and manager with regards to any evidence requirements or support as and when required.
What training will the apprentice take and what qualification will the apprentice get at the end?
Overview of Customer Service Level 2 Apprenticeship Standard.
The role of a customer service practitioner is to deliver high quality products and services to the customers of their organisation.
Your core responsibility will be to provide a high-quality service to customers. The duration of the training programme is up to 15 months.
The standard covers the following:
Knowledge
Knowing your customers
Understanding the organisation
Meeting regulations and legislation
Systems and resources
Your role and responsibility
Customer experience
Product and service knowledge
Skills
Interpersonal skills
Communication
Influencing skills
Personal organisation
Dealing with customer conflict and challenge
Attention to detail
Behaviours/Attitude:
Developing self
Being open to feedback
Team working
Equality – treating all customers as individuals
Presentation – dress code, professional language
“Right first time”
You will have to evidence achievement of maths and English 4/C or above or Key Skills at Level or 2.
You will complete an End Point Assessment; this will involve the following:
Showcase/Portfolio
Interview
Practical Observation
Professional Discussion
You are given time off to study; you will attend classes face to face and via Teams and complete work for your apprenticeship.
The study day is a Wednesday at Kirklees College in Huddersfield.
What is the expected career progression after this apprenticeship?
A full time position, subject to satisfactory employment and achievement of apprenticeship.
